destination wedding and event planner

Frequently asked

Questions

What types of events do you specialize in planning for destination locations?

We specialize in planning a wide range of events, including both social events and corporate events. This includes weddings, renewal of vows, elopements, honeymoons, baby-moons mini-moons, family-moons, family reunions, bachelor and bachelorette getaways, corporate retreats, galas, incentive trips, award ceremonies and any milestone celebrations. We plan girls trips, golf trips, diving trips and any group travel adventures.

What services are included in your destination event planning packages?

Our destination event planning packages typically include venue selection, accommodation arrangements, transportation logistics, vendor coordination, customized event design and on-site management. But if you only need help selecting the venue and destination we are happy to provide just this service.

Can you accommodate special requests or themes for destination events?

We pride ourselves on our ability to tailor each event to reflect your unique style, preferences, and theme, ensuring a personalized and memorable experience for you and your guests.

What is the typical timeline for planning a destination event with your company?

The timeline for planning a destination event varies depending on factors such as event size, complexity, and location. Typically, we recommend starting the planning process at least 9-12 months in advance to secure the best options and ensure a smooth execution, but are ready, willing and able should you have a tighter timeline.

Do you offer assistance with budget management for destination events?

Absolutely, we work closely with you to establish a realistic budget for your destination event and provide transparent pricing and cost breakdowns throughout the planning process.

Do you offer on-site coordination services during the event?

Yes, our dedicated team can provide on-site coordination, should you so choose, during the event to oversee logistics, manage vendors, and address any last-minute adjustments, allowing you to relax and enjoy the celebration. If on-site management is not needed, this too is an option.

How do you handle transportation logistics for guests traveling to and from the event venue?

We can coordinate transportation logistics, including meet and greet, airport transfers, shuttle services, and transportation to event venues, to ensure your guests will be well taken care of.

What options do you offer for event decor and design customization at destination locations?

We offer a wide range of options for event decor and design customization, including themed decorations, floral arrangements, lighting effects, and personalized touches to bring your vision to life at the destination location.

How do you handle logistics for shipping event materials and supplies to destination locations?

If shipping services to your selected destination is feasible, we will coordinate the logistics. We work with trusted partners to coordinate the shipping of event materials and supplies to destination locations to arrives safely and on time for the event.

Can you assist with travel arrangements for event attendees?

Yes, we can directly assist with travel arrangements for event guests and attendees. This can include flights, accommodations, transportation, activities and pertinent travel information to ensure a seamless and stress-free experience for everyone involved.

Can you provide recommendations for activities for guests before and after the event?

Yes, we can recommend a host of activity options for guests to enjoy before and after the event, helping them make the most of their time in the destination location.

How do you handle accommodations and accessibility for guests with mobility challenges or disabilities?

We prioritize accessibility for all event attendees and work with venues to ensure that accommodations and facilities are fully accessible to guests with mobility challenges or disabilities, providing a comfortable and inclusive experience for everyone. Inform us of your guest’s special needs and we will get to work handling any special arrangements needed.

Do you offer virtual or live streaming for guests who are unable to travel to the destination?

Yes, we can coordinate virtual live streaming for clients who are unable to travel to the destination, providing innovative solutions to ensure that all guests can participate in the event remotely.

How do you handle communication and coordination with vendors in a different location?

We maintain regular communication with vendors in the destination location, leveraging our network of trusted partners to ensure top-notch coordination and execution of your event.

Do you offer destination event planning services for groups of any size?

Yes, we cater to events of all sizes, from intimate gatherings to large-scale productions, ensuring that each event receives personalized attention and meticulous planning.

Can you assist with obtaining permits and licenses required for hosting events in certain destinations?

While we are not responsible for obtaining any licensing or permits, we have extensive experience navigating local regulations and can connect you to sources to assist you in obtaining any necessary permits or licenses to ensure compliance with local laws and regulations. Most of the time this will be handled by the selected venue.

Do you offer destination event planning services for eco-friendly or sustainable events?

We are so glad you asked! We are thoroughly committed to sustainability and offer destination event planning services that prioritize eco-friendly practices, such as minimizing waste, sourcing local and sustainable materials, and reducing carbon emissions wherever possible. If this is important to you, let’s dig in deeper!

How do you select the perfect destination for my event?

Our experienced team carefully considers your event requirements, budget, where guests and attendees are traveling from, as well as your personal preferences to recommend destinations that align with your vision and logistical needs.

What types of entertainment and activities can you arrange for destination events?

We can arrange a wide range of entertainment and activities for destination events, including live music, cultural performances, outdoor adventures, team-building activities, and experiential workshops to enhance the guest experience and create lasting memories. If you are looking for something unique to suit your group, let’s brainstorm together.

Destination Selection and Logistics

How do you ensure that the chosen destination is suitable for my event's size and requirements?

We conduct thorough research and virtual or in-person site visits to assess the suitability of each destination for your event's size, theme, and logistical needs, minimizing any unforeseen surprises.

What types of destination locations do you specialize in?

We specialize in a variety of destination locations, including tropical resorts, historic venues, urban settings, countryside estates, and exotic locales. We have many options to suit diverse preferences and event themes. You name it and we will plan it.

event planning and services

event planning and services

travel and accomodation

vendor and legal management 

For destination weddings, can you assist with marriage license requirements?

Yes, we specialize in destination weddings and can provide you with all the pertinent marriage license information needed to obtain your license. This includes the requirements, guidance on local marriage laws and procedures for obtaining marriage licenses in the chosen destination.

How do you handle language barriers and cultural differences in destination event planning?

Our team includes multilingual and culturally diverse professionals who are experienced in navigating language barriers and cultural differences, ensuring effective communication and seamless coordination with local vendors and partners.

cultural and saftey considerations

What measures do you take to ensure the safety and security of event attendees at destination locations?

We prioritize the safety and security of all event attendees and work with trusted local partners and security personnel as needed to implement appropriate safety measures and protocols at each destination location.

Can you accommodate dietary restrictions and special meal requests for event attendees?

Absolutely, we work closely with caterers and venues to accommodate dietary restrictions and special meal requests for event attendees, ensuring that everyone can enjoy delicious and satisfying cuisine during the event.

dietary needs

How do you handle unforeseen challenges during the event?

Our experienced team is trained to handle unforeseen event challenges with professionalism and efficiency, implementing contingency plans to minimize disruption and ensure the best possible scenario for the success of your event.

challenges and contingencies

How do you handle inclement weather or other unforeseen circumstances that may impact outdoor events at destination locations?

We develop contingency plans and alternative arrangements to mitigate the impact of inclement weather or other unforeseen circumstances on outdoor events, ensuring that your event can proceed smoothly regardless of external factors.

Can you provide references or testimonials from past clients who have used your destination event planning services?

Certainly, we are happy to provide references or testimonials from past clients who have trusted us to plan their destination events. Please see our testimonials page or contact us for more information.

client assurance

What is your policy regarding cancellations or changes to destination event plans?

Our cancellation and change policies vary depending on the specific circumstances and contractual agreements involved. We strive to be flexible and accommodating whenever possible, and we recommend discussing any changes or cancellations with us as soon as they arise to explore available options and minimize any potential impact on your event.